PCL Board Minutes

2012 2013
02/21/12 02/11/13
04/17/12 04/08/13
07/17/12 06/20/13
   
2014 2015
02/17/14 03/12/15
04/21/14 05/14/15
08/18/14 08/13/15
10/20/14 10/15/15
   
2016  
02/11/16  
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10/17/16  

 

 

Poinsett County Library

Board of Trustees

Minutes

February 21, 2012

The Poinsett County Library Board of Trustees met February 21, 2012 at 4:30 p.m. at the Poinsett County Library in Harrisburg. In attendance were Johnita Faulkner, Harrisburg; Mary Norris, Weiner: Patsy McClain, Lepanto; Linda Hinton, Tyronza; Joan Thompson, Marked Tree; Phyllis Burkett, Regional Library Director; and Angie Lacy, Administrative Assistant.

The meeting was called to order by Chairperson Patsy McClain. A motion was made by Mrs. Norris to accept the minutes from the October meeting. Ms. Faulkner seconded the motion. Motion carried.

The financial reports for the end of the year were reviewed.  Mrs. Hinton made the motion to accept the financial reports, Mrs. Norris seconded the motion. Motion carried.

Mrs. Lacy was asked to meet with the County Judge secretary to get a new quote for the building insurance.

Mrs. McClain’s term will expire July 2012. Mrs. Guanna Combs has been recommended as a replacement.

Mrs. Hinton had questions about how the Marked Tree and Lepanto lease agreements were developed. Ms. Burkett explained that during that time Marked Tree and Lepanto were in dire need of new buildings because of the conditions of the old ones. Rural Development made the loan, and grant available to the libraries. Mrs. Lacy will look over the minutes during 1996 through 1998 for more detailed information. Looking over 2011 financial funds, the County Library system spent $8,690.00, which is more, than revenues received. Mrs. Thompson informed the board that the Friends of the Library does not have enough funds to pay off the existing loan, but, could possibly pay the $20,000.00 yearly lease payments.

Mrs. Norris made the motion for Mrs. McClain to provide reports such as, a copy of the current audit, USDA remaining balance, debt reserve amount, and the interest rates, to the County Library Board Members, and have them available for the July 2012 meeting. Ms. Faulkner seconded the motion. Motion carried.

Both Craighead and Poinsett Boards will meet March 15th at the Jonesboro Public Library. The following items will be on the agenda: long range planning; five things the Library Board of Trustees would like to see in your library during the next five years.

Mrs. Thompson requested the next regular Poinsett County Library Board

meeting to be held at the Marked Tree Public Library. The date has been set for April 17, 2012 at 4:30pm.  A motion was made by Mrs. Hinton to adjourn, seconded by Ms. Faulkner. Motion carried.

 

Poinsett County Library

Board of Trustees

Minutes

April 17, 2012

The Poinsett County Library Board of Trustees met April 17, 2012 at 4:30 p.m. at the Marked Tree Public Library. In attendance were, Mary Norris, Weiner: Patsy McClain, Lepanto; Joan Thompson, Marked Tree; Phyllis Burkett, Regional Library Director; and Angie Lacy, Poinsett County Library.

The meeting was called to order by Chairperson Patsy McClain. A motion was made by Mrs. Norris to accept the February minutes. Mrs. Thompson seconded the motion. Motion carried.

The financial reports for the end of the year were discussed. There are two CD’s that will mature July 2012. Mrs. Lacy will request that these be cashed in, with interest. Mrs. Lacy will check on investing a new CD for $30,000.00 for 12 or 18 months, and, one for the total millage collections that will be collected by the end of June, for 6 or 12 month investment.. Mrs. Thompson made the motion to accept the financial reports. Motion was seconded by Mrs. Norris.

Mrs. McClain’s term ends July 2012. Mrs. Norris made the motion to ask the County Judge to appoint Mrs. Guanna Combs as her replacement. Mrs. Thompson seconded the motion. Mrs. Lacy will submit a letter to the County Judge’s Office requesting this appointment be presented at the next Quorum Court Meeting. Mrs. McClain will be present in the July meeting to be honored for her service to the Board.

Mrs. Thompson made a motion to give Ms. Burkett the authority to purchase a TTY machine for the branch employee, Valerie Riley at the West Memorial Library in Weiner, but, not to exceed the cost of $500.00. Mrs. Norris seconded the motion.

Vice President, Mary Norris will fill in for Mrs. McClain’s position as Chairperson until new officers are elected in October. Mrs. Norris and Mrs. Thompson are on the Nominating Committee.

A motion was made by Mrs. Thompson to adjourn, seconded by Mrs. Norris. Motion carried. 

 

Poinsett County Library

Board of Trustees

Minutes

July 17, 2012

The Poinsett County Library Board of Trustees met Tuesday, July 17, 2012 at the Goldsby Public Library in Lepanto. Attending the meeting were Phyllis Burkett, Director Crowley Ridge Regional Library; Patsy McClain, Lepanto; Joan Thompson, Marked Tree; Linda Hinton, Tyronza; Guanna Combs, Lepanto; Mary Norris, Weiner; and Angie Lacy, PCL.

Mrs. McClain called the meeting to order at 4:30 P.M. A plaque was presented to Mrs. McClain for her years of service to The Poinsett County Library Board, her replacement; Mrs. Combs was introduced, and welcomed.

The April 17, 2012 minutes of the last regularly scheduled meeting were approved as mailed. Motion was made by Mrs. Norris, seconded by Mrs. Hinton to accept the minutes. Motion carried.

The financial reports for the 2nd quarter were reviewed, and discussed. Mrs. Thompson made the motion to accept the financial reports. Mrs. Norris seconded the motion. Motion carried.

Mrs. Thompson presented a USDA report with the amount of the debt reserve of $51,918.63. All reports presented will be inserted in next month’s meeting, which includes the final payoffs, for each of the buildings.

The nominating committee recommends Mrs. Mary Norris, President, and Ms. Johnita Faulkner, Vice President. Mrs. Thompson made the motion to accept the recommendations, seconded by Mrs. Hinton. Motion carried. Officers will be elected during the October meeting.

The Poinsett County Library Board members will be attending a training session to review the DISC Profile that each of them has already taken. Each member received an e-mail with a password, with directions from Mr. Jim Corter. This meeting will take place at the 1st Christian Church in Jonesboro at 2600 Casey Springs Road July 26th.

The next Poinsett County Library Board meeting will be 4:30 PM., Monday October 08, 2012 at the Poinsett County Library. Mrs. Combs made the motion to adjourn, seconded by Mrs. Thompson.

 

Poinsett County Library

Board of Trustees

Minutes

February 11, 2013

The Poinsett County Library Board of Trustees met February 11, 2013 at 4:30 p.m. at the Poinsett County Public Library in Harrisburg. In attendance were Guanna Combs, Lepanto, Linda Hinton, Tyronza; Joan Thompson, Marked Tree; Mary Norris, Weiner; and Angie Lacy, Administrative Assistant.

The meeting was called to order by Chairperson Mary Norris. A motion was made by Mrs. Hinton to accept the October 2012 minutes. Mrs. Thompson seconded the motion. Motion carried.

Mrs. Lacy reported that the water issue has been resolved. $4,310.00 was taken from the 2012 budget for repairs that included; removing asphalt, installing a French drain, and water proofing the building. Gutters were installed for $443.00 and, will be taken from the 2013 budget funds.  The total cost for repairs; $4,753.00. Mrs. Lacy was asked to have carpet replacement bids available for the April 8th meeting.

The end of the year financial reports was reviewed. This report included the millage collections received for 2012. Millage monies were up $9,220.00 from last year’s amount. Mrs. Thompson made the motion to accept the financial reports. Mrs. Combs seconded the motion. Motion carried.

Ms. Burkett and Ms. Johnita Faulkner met January 4th with Jeremy Wright of “Wright Air”. One of the three heating units has quit working at the Poinsett County Library in Harrisburg. Mr. Wright explained that all three units would need to be replaced at the same time because of age difference. Total funds to be expected for all repairs are $15,750.00. Extra funds should be budgeted for 2014. It was noted that the $50,000.00 C.D. that has been set aside for emergencies, has earned $10,180.00 in interest. Mrs. Norris recommended getting another bid before the repairs are done.

The next Poinsett County Library meeting will be April 08, 2013. Meeting was adjourned.

 

Poinsett County Library

Board of Trustees

Minutes

April 08, 2013

The Poinsett County Library Board of Trustees met Monday, April 08, 2013 at the Poinsett County Library in Harrisburg. Attending the meeting were Phyllis Burkett, Director Crowley Ridge Regional Library; Johnita Faulkner, Harrisburg; Mary Norris, Weiner; Joan Thompson, Marked Tree and Angie Lacy, PCL.

A brief retirement reception was hosted by the Poinsett County Library Board Members in honor of Ms. Phyllis. She has served 33 years as Library Director. Former board member Donnie (Buzzy) Faulkner attended the reception. Mrs. Norris called the meeting to order at 5 P.M. Ms. Faulkner made the motion to accept the February 11, 2013, minutes; Mrs. Thompson seconded the motion; Motion carried.

The financial reports for the first quarter were reviewed. The Poinsett County Treasurer, Mrs. Tammy Stanford met prior to the meeting to explain the County Treasurer’s 2% commission fee that has recently been added to all income. This fee is to help with the expenses in the Treasurer’s office. If any excess commission fees are left at the end of the year they will be refunded to the libraries regular account. The Capital Improvement account has not had any activity for several years, and has a balance of $170.86. Mrs. Thompson made the motion to close out the Capital Improvement account and request that the $170.86 be placed in the regular account. Mrs. Faulkner seconded the motion; Motion carried. Mrs. Burkett suggested that Mrs. Lacy withhold the deposits until the end of each month. This will cut down on all the transactions that would have to be kept up with. The funds to be deposited will be locked in the safe.

The $50,000.00 Certificate of Deposit will mature September 2013. Mrs. Thompson made the motion to use the interest earned for the repairs on the heating unit. Ms. Faulkner seconded the motion; Motion carried. The interest received from the CD’s will be placed in the regular account to compensate the additional funds that will be needed for the repairs to the heating unit. Mrs. Lacy will contact Wrights Air for a formal bid, and get one more outside bid. A called meeting will be scheduled when bids have been turned in. Hopefully HVAC can begin work in September or early October.

Carpet bids were submitted from four contractors. The two bids that are being reviewed are from Ridout and Rob Robison. Ridout included in their bid that they would move all furniture and shelves with 13X13 tile placed in the entry & behind the circulation desk for $9,467.00. Rob Robison’s bid for $10,958.00 included moving all furniture, except the shelves, and included 18X18 tiles in the entry & behind the circulation desk. Ms. Phyllis explained that we could borrow the stack mover equipment from the Central Library in Little Rock Arkansas. The Poinsett County Judge would have to provide a truck and driver to pick up the equipment and return them. Ms. Phyllis will get some additional information about the stack movers and call Snider Environmental about setting a date to check for asbestos. More discussion will be included in the called meeting.

Mrs. Thompson’s term expires, July 01, 2013. Mrs. Thompson recommended Marolyn Robbins Guarr. Mrs. Lacy will submit a letter to the County Judge’s Office requesting this appointment be presented at the next Quorum Court meeting.

A special called meeting will be held June 20, 2013, at 5:15PM in the round room at the Jonesboro Public Library to discuss, carpet bids, and the heating unit bids.

The next regular scheduled meeting will be July 15, 2013, at 4:30PM, at the Poinsett County Library in Harrisburg.

Meeting was adjourned.

 

Poinsett County Library

Board of Trustees

Minutes

June 20th 2013

The Poinsett County Library Board of Trustees met June 20, 2013 at the Jonesboro Public Library for a called meeting. The purpose of meeting was to make decisions for carpet and heating/air proposals. Attending were: Johnita Faulkner, Harrisburg; Linda Hinton, Tyronza; Joan Thompson, Marked Tree;  Phyllis Burkett, Regional Library Director; Angie Lacy, Administrative Assistant, and David Eckert, Library Director.

In 1998 carpet was placed over the existing tile at the Harrisburg building. To install new carpet, the old carpet must be removed. The existing carpet had been glued to the tile squares, so a test square was sent to check for asbestos; the test results were positive. A quote from Justin Dixon; Snyder Environmental was received for the removal of asbestos in the amount of $9,480.00. Mr. Eckert suggested moving the furniture and the equipment to the Annex Building across the street, and if necessary rent a U-Haul truck to cut the cost of expenses for Poinsett County. The Computer equipment will be sent to the Jonesboro Public Library. Poinsett County will provide Trustees to help move furniture, and extra help can be provided from the Jonesboro Public Library staff if necessary. Snyder Environmental will take two days to complete the asbestos removal.

Two quotes were received from Bob Robison of Jonesboro for carpet removal at a cost of $1320.00. This charge will be removed because Snyder Environmental itemized this on their quote.

Quote for ½ carpet squares and ½ broadloom; $10,810.00

Quote for all carpet squares: 401 yards @ $25.55 Total cost approximately $11,800.00                              

A bid was submitted for a heating unit replacement from Kevin’s Heating & Air of Jonesboro in the amount of $15,035.00 plus tax. Kevin assured us that the work would be done in a timely manner, and the worst case scenario would take no longer than two weeks, and estimating 3-4 days without air. No deposit would be required. The old heating unit could be removed prior to installing the new carpet.

Ms. Hinton made the motion to accept Snyder Environmental for the asbestos removal in the amount of $9,480.00. Ms. Thompson seconded the motion, none opposed.

A motion was made by Ms. Thompson to accept Kevin’s Heating & Air quote in the amount of $15,035.00, seconded by Ms. Hinton, none opposed.

A motion was made by Ms. Hinton to accept the quote for 401 yards of carpet squares @$25.55 per yard = $11,218.55 Mrs. Thompson seconded the motion, none opposed.

Mrs. Hinton made the motion to cash the $65,000.00 CD plus interest into the regular checking account when it matures July 2013, and request the Capital Improvement CD valued at $60,359.00 at 1st Delta be appropriated into line item 3011; building/Improvements when it matures September 21, 2013. Mrs. Thompson seconded the motion. Motion carried.

Meeting was adjourned; the next regular scheduled meeting will be Monday, July 15, 2013 at the Poinsett County Library in Harrisburg at 4:30PM.

 

Poinsett County Library

Board of Trustees

Minutes

February 17, 2014

The Poinsett County Library Board of Trustees met Monday, February 17, 2014 at the Poinsett County Library in Harrisburg. Attending the meeting were David Eckert, Director Crowley Ridge Regional Library; Guanna Combs, Lepanto; Johnita Faulkner, Harrisburg; Marolyn Guarr, Marked Tree; Linda Hinton, Tyronza; Mary Norris, Weiner, and Angie Lacy, PCL.

Mrs. Norris called the meeting to order at 4:30 P.M. Mrs. Hinton made the motion to accept the October 2013 minutes, Mrs. Guarr seconded the motion. Motion carried.

The financial reports on the expenses, and income for the 4th quarter were reviewed. The current CD in the amount of $30,000.00 will be renewed at best interest. It may be possible to invest another CD for the amount of millage collections that that will be collected by the end of June. A motion was made by Mrs. Hinton to accept the financial reports, seconded by Mrs. Guarr. Motion carried.

Mrs. Norris will make a recommendation for her replacement at the next scheduled meeting in April. Mrs. Norris term ends July 2014.  

David Eckert is working on getting Ancestry.com at the Harrisburg location. This will allow patrons free access to this database within the building.

Nancy Dobbins and Angie Lacy are in the process of applying for E-Rate, (discount on phone services) with the online assistance from the coordinator at the Arkansas State Library.  

Mrs. Combs made the motion to dismiss, Ms. Faulkner seconded the motion.

The next scheduled meeting will be April 21, 2014 at 4:30PM.

 

Poinsett County Library

Board of Trustees

Minutes

April 21, 2014

The Poinsett County Library Board of Trustees met April 21, 2014 at 4:30 PM at the Poinsett County Library in Harrisburg. In attendance were Johnita Faulkner, Harrisburg; Marolyn Guarr, Marked Tree; Guanna Combs, Lepanto; David Eckert, Regional Library Director; and Angie Lacy, Administrative Assistant.

The meeting was called to order by Vice Chairperson Johnita Faulkner. A motion was made by Mrs. Combs to accept the February minutes. Mrs. Guarr seconded the motion. Motion carried.

The financial reports for the second quarter were reviewed and discussed. Mrs. Guarr made the motion to accept the financial reports. Mrs. Combs seconded the motion. Motion carried.

Angie Lacy; Harrisburg, and Donna Vickers; Lake City, both applied for General Improvement Grant recently. Harrisburg’s was denied, however Lake City has been awarded $6,000.00 for a new heating & air unit.

A new program will be instated for the teens at Harrisburg this summer. Mrs. Stacy Bell Sloas, and Ms. Faulkner has applied for a fitness grant focusing on young adults. Harrisburg has received a check for $1,000.00 toward this project.

Ms. Burkett gave each member a print out with a list of categories to be used to measure library service. She requested that each member take time to place a value on each category, based on 100 points according to importance. The list included: People count, Circulation, Programming, Computer users, Technology, and New patron registrations. Additional categories can be added, by the Board members.

Mrs. Combs made the motion to adjourn. Mrs. Guarr seconded the motion.

 

Poinsett County Library

Board of Trustees

Minutes

August 18, 2014

The Poinsett County Library Board of Trustees met August 18, 2014 at 4:30 PM at the Poinsett County Library in Harrisburg. In attendance were Johnita Faulkner, Harrisburg; Marolyn Guarr, Marked Tree; Judy Rennicke, Weiner; Linda Hinton, Tyronza; Mary Norris, Weiner; David Eckert, Regional Library Director; and Angie Lacy, Administrative Assistant.

The meeting was called to order by Vice Chairperson Johnita Faulkner. A motion was made by Mrs.Guarr to accept the minutes from the April meeting. Mrs. Rennicke seconded the motion. Motion carried.

The financial reports for the second quarter were discussed. The list of expenditures on page 3; beginning with postage should be dropped down by one column. Postage expense should be Internet; Travel expense should be Advertising; Building Insurance should be Electricity, and Electricity expense should be the Building Rentals. Totals for each column are correct. A CD investment was discussed, and decided to wait until the next regular scheduled meeting to make a decision. Mrs. Hinton made the motion to accept the financial reports with corrections, Mrs. Guarr seconded the motion. Motion carried.

Due to health reasons, Mrs. Guanna Combs has submitted her letter of resignation. Mrs. Kathy Hunt from Lepanto has been recommended to fill that position. Mrs. Hinton made the motion to accept this recommendation, Mrs. Guarr seconded the motion. Motion carried.

Repairs are currently being made to the Weiner building, due to the air unit leaking water on the floor area. Mrs. Rennicke will check to make sure that the City of Weiner is taking care of the expenses.

Every month a supervisor visits each branch to discuss problems/issues that the branch librarians may have. During these visits the supervisors takes notes of the meetings, and evaluations reports are submitted to Mr. Eckett about each visit. These evaluations will be shared with the Library Board Members.

Mrs. Faulkner welcomed Mrs. Judy Rennicke to the Poinsett County Board and presented Mrs. Mary Norris a plaque for her 10 years of service to the Library Board.

Mrs. Hinton made the motion to combine the Poinsett County Board meetings

A motion was made by Mrs. Thompson to dismiss the meeting. The motion was seconded by Mrs. Hinton.

The next regular meeting will be October 8th @ 4PM.

 

Poinsett County Library

Board of Trustees

Minutes

October 20, 2014

The Poinsett County Library Board of Trustees met Monday, October 20, 2014 at the Poinsett County Library in Harrisburg. Attending the meeting were David Eckert, Director Crowley Ridge Regional Library; Linda Hinton, Tyronza; Johnita Faulkner, Harrisburg; Judy Rennicke, Weiner; Marolyn Guarr, Marked Tree; Cathy Hunt, Lepanto; and Angie Lacy, PCL.

Ms. Faulkner introduced Mrs. Cathy Hunt, and welcomed her to the Library Board.

Ms. Faulkner called the meeting to order at 4:30 P.M. Mrs. Hinton made the motion to accept the August 18, 2014 minutes, seconded by Mrs. Hunt. Motion carried.

The 3rd quarter reports were reviewed and discussed. Millage collections for the past 6 years were compared with amount of expenses. The report showed the income is less than the spending. One CD is currently invested, valued at $30,572.00. A motion was made by Mrs. Guarr to accept the financial reports, seconded by Mrs. Hinton. Motion carried.

The Marked Tree and Lepanto rental agreements are up for renewal. This is an annual contract and can be opt out if funds are not available. Mrs. Hinton made the motion to accept the lease agreements, seconded by Mrs. Guarr. Motion carried.

The 2015 proposed budget were reviewed.  The Library Board of Trustees carefully looked over funds available in order to give deserving librarians a salary increase. An option that was considered was to cut the book material budget in order to increase the salaries. Mrs. Hinton made the motion to accept the 2015 proposed budget with no salary increases, seconded by Mrs. Hunt. Motion carried.

Mrs. Hunt recommended electing, Ms. Faulkner to serve as chairperson, Mrs. Guarr seconded the motion. Mrs. Rennicke recommended electing, Mrs. Hinton as Vice Chairperson, Mrs. Guarr seconded the motion. Motion carried.

Mrs. Guarr made the motion to adjourn by acclamation, Mrs. Hinton seconded. Motion carried.

Meeting adjourned.

Poinsett County Library

Board of Trustees

Minutes

March 12, 2015

At 4:30 p.m. on Thursday, March 12, 2015, in the Civic League Room of the Jonesboro Library, the Poinsett County Library Board of Trustees was called to order by Chairperson, Johnita Faulkner. In addition to Ms. Faulkner, those present were David Eckert, Director Crowley Ridge Regional Library; Linda Hinton, Tyronza; Cathy Hunt, Lepanto; Judy Reinnicke, Weiner; and Marolyn Robbins-Guarr, Marked Tree. Angie Lacy was absent because of health reasons.

There having been no February meeting, Ms. Faulkner opened the session by reading minutes of the October 20, 2014 meeting, with clarification that a seemingly “out of date” meeting schedule was indeed correct, the minutes were unanimously approved; Mrs. Hunt making the motion, seconded by Mrs. Hinton.

Following the examination and a brief commentary on the rollover amount at the 2014 ending balance, members approved the financial report; Mrs.Robbins- Guarr making the motion, seconded by Mrs. Hunt.

Mr. Eckert passed around the assessment reports on the Poinsett County libraries prepared by various main branch employees. Members engaged in a discussion of the handout contents, especially those concerning the Lepanto library. Focusing upon improving the situation there, members and the regional director concluded that a good approach would be to set up an interim improvement plan with specific goals that must be met and then maintained. Mrs. Rennicke made the motion to accept this plan, Mrs. Hunt seconded. Motion passed.

Ms. Faulkner informed the members of two requests being made by Ms. Lacy; that the Board votes to allow permission for the following during Ms. Lacy’s health leave of absence.

1.     That Cindi Dixon signs the time sheets.

2.     That Mildred Traynom signs the warrants/affidavits.

Members voted to grant both requests. Mrs. Robbins-Guarr made the motion, seconded by Mrs. Hunt.

With May 14th, 2015 being named as our next meeting date, the meeting was adjourned.

Although no formal thanks were delivered, there were many informal thanks and much teasing expressed to Mr. Eckert for the refreshments he provided for our enjoyment.

Poinsett County Library

Board of Trustees

May 14, 2015

 

The Poinsett County Library Board of Trustees met Thursday, May 14, 2015, in the Round Room of the Jonesboro Public Library. The meeting was called to order at 4:30PM. Attending the meeting; David Eckert, Director Crowley Ridge Regional Library; Linda Hinton, Tyronza; Cathy Hunt, Lepanto; Judy Reinnicke, Weiner; and Marolyn Robbins-Guarr, Marked Tree. Johnita Faulkner, Harrisburg; and Angie Lacy, P.C.L.

A motion was made by Mrs. Reinicke to accept the minutes of the last regular business meeting, seconded by Mrs. Hunt. Motion carried. Mrs. Robbins-Guarr made the motion to accept the special meeting minutes. Mrs. Hunt seconded. Motion carried.

The Library position has been filled for the Goldsby Public Library in Lepanto. The hiring committee chose, Candace Wong of Lepanto. Mrs. Robbins-Guarr made the motion to increase her pay to $9.00 per hour after her 3 month probation period, and will re-evaluate at the end of the year, seconded by Mrs. Hinton. Motion carried.

The 1st quarter financial reports were reviewed. Mrs. Hinton made the motion accept them, seconded by Mrs. Reinicke. Motion carried.

Mr. Eckert reported how the state aid cuts would affect the Crowley’s Ridge Library more so than the Poinsett County Libraries; for example, if CRRL materials book budget were to be decreased, the amount would be doubled due to the materials book budget being a matching fund.

A plaque was presented to Ms. Johnita Faulkner for her 10 years of service. She has served on the Library Board from 2005 to 2010. She will be greatly missed.

With no further discussion, a motion was made by Mrs. Hinton to adjourn, seconded by Mrs. Reinicke. Motion carried.

Next regular scheduled meeting will be: August 13, 2015: 4:30PM at the Jonesboro Public Library.

 

POINSETT COUNTY LIBRARY

BOARD OF TRUSTEES

AUGUST 13, 2015

 

The Poinsett County Library Board of Trustees met August 13, 2015 at the Jonesboro Public Library. In attendance were David Eckert, Director Crowley Ridge Regional library; Marolyn Robbins -Guarr, Marked Tree; Judy Rennicke, Weiner; Linda Hinton, Tyronza; Cathy Hunt, Lepanto; Bart Faulkner, Harrisburg; Angie Lacy, PCL.

Members introduced themselves to Mr. Faulkner, and welcomed him as a new member of the board.

The meeting was called to order by Chairperson Linda Hinton. Mrs. Hunt made the motion to elect Mrs. Hinton as President of the board. Mrs. Guarr seconded the motion. None opposed.  A motion was made by Mrs. Hunt to elect Mrs. Rennicke as Vice President, seconded by Mrs. Guarr. Motion carried.

Mrs. Guarr made the motion to accept the May 14, 2015 minutes. Mrs. Hunt seconded the motion. Motion carried.

The second quarter financial statements were reviewed and discussed. Mr. Eckert reminded the board that minimum wage was due to increase. The substitute’s salary per hour needs to be reviewed at the October meeting for 2016 budget.  Mrs. Hunt made the motion to accept the financial reports. Mrs. Rennicke seconded the motion. Motion carried.

Mrs. Hunt informed the members that the copier at Lepanto is in need of repairs. Mrs. Lacy was instructed to call Forrest Office Machines in Jonesboro to see if the copier is worth repairing. There’s a broken window at Lepanto that needs to be replaced. Mrs. Hunt was asked to contact the Lepanto Friends group for the repairs.

Mrs. Guarr reported on the success of the children’s summer program at the Marked Tree Library, and credited the outstanding numbers that attended to Fran Bell. The Marked Tree Friends of the Library hired some help to assist Fran with keeping the library clean.

With no other business Mrs. Guarr made the motion to adjourn. Mrs. Rennicke seconded the motion. Motion carried.

The next regular scheduled meeting will be October 15th at the Poinsett County Library in Harrisburg.

 

 

Poinsett County Library

Board of Trustees

October 15, 2015

 

 

The Poinsett County Library Board of Trustees met Monday, October 15, 2015 at the Poinsett County Library in Harrisburg. Attending the meeting were David Eckert, Director Crowley Ridge Regional Library; Linda Hinton, Tyronza; Bart Faulkner, Harrisburg; Judy Rennicke, Weiner; Marolyn Guarr, Marked Tree; Cathy Hunt, Lepanto; and Angie Lacy, Poinsett County Library.

Mrs. Hinton called the meeting to order at 4:40 P.M. A motion was made by Mrs. Guarr to approve the August 13, 2015 minutes, seconded by Mrs. Hunt. Motion carried.

The 3rd quarter reports were reviewed and discussed. Mrs. Rennicke made the motion to accept the financial reports. Mrs. Guarr seconded the motion. Motion carried.  

The Marked Tree and Lepanto rental agreements are due for renewal. Mrs. Rennicke made the motion to renew the annual rental contract, seconded by Mr. Faulkner. Motion carried.

The 2016 proposed budget was reviewed.  The Library Board of Trustees carefully looked over funds available. The past two years salaries have remained the same due to unexpected repairs. With the amount of carryover of $22, 000.00, Mrs. Guarr made the motion to accept the budget proposal which includes raising the extra help rate to $8.50; raising Candace Wong’s rate to $9.50 per hour; and giving a 3% increase to the other three full time employees. Mrs. Hunt seconded the motion. None opposed. Motion carried.

Mr. Eckert suggested investing another CD, possibly $10,000.00 or more, depending on the end of year balance.

With no other business, Mrs. Guarr made the motion to adjourn, Mrs. Rennicke seconded the motion. Motion carried. 

The next scheduled meeting will be a CRRL Board meeting Thursday; November 12, 2015 at the Jonesboro Public Library at 5:15PM.

Other meetings to be held at the Jonesboro Public Library.

P.C. and CRRL: Thursday; February 11, 2016 at 4:30PM

P.C. and CRRL: Thursday; May 12, 2016 at 4:30PM

 

Poinsett County Library Board of Trustees

February 11, 2016

 

The Poinsett County Library Board of Trustees met Thursday, February 11, 2016 at the Jonesboro Public Library. Attending the meeting were David Eckert, Director Crowley Ridge Regional Library; Cathy Hunt, Lepanto; Marolyn Guarr, Marked Tree; Judy Rennicke, Weiner; and Angie Lacy, Poinsett County Library.

 

Vice President, Judy Rennicke called the meeting to order at 4:30PM. A motion was made by Mrs. Guarr to accept the October 15, 2015 minutes from our regular scheduled meeting, seconded by Mrs. Hunt. Motion carried.

The 4th quarter reports were reviewed and discussed. Members will discuss the possibility of investing a CD at a later time.  Mrs. Hunt made the motion to approve the financial reports. Mrs. Guarr seconded the motion. Motion carried.

Mr. Eckert supplied each member a copy of the Craighead County Jonesboro Public Library Employee Handbook. He asked us to review the handbook and see if this handbook could be adopted to include Poinsett County Libraries. Changes can be made to modify contents that do not apply to Poinsett County.

With no other discussions, Mrs. Guarr made the motion to adjourn. Mrs. Hunt seconded the motion. Motion carried.

The next regular scheduled meeting will be Thursday, May 12, 2016 4:30PM at the Jonesboro Public Library.

 

Poinsett County Library

Board of Trustees

May 12, 2016

 

The Poinsett County Library Board of Trustees met Thursday, May 12, 2016. Attending the meeting; David Eckert, Director Crowley Ridge Regional Library; Linda Hinton, Tyronza; Cathy Hunt, Lepanto; Judy Rennicke, Weiner; and Marolyn Robbins-Guarr, Marked Tree. Bart Faulkner, Harrisburg; and Angie Lacy, P.C.L.

 

Mrs. Hinton called the meeting to order at 4:30Pm at the Jonesboro Public Library.  Mrs. Hunt made the motion accept the February 11, 2016 minutes, and the Called meeting that was held March 31, 2016. Mrs. Guarr seconded the motion. None opposed.

The financial reports for the first quarter were reviewed. The unemployment compensation amount exceeded the amount budgeted. This is due to the dismissal of a full time librarian March 25, 2015. For 2017 the County expects the amount to be $3,345.00. A motion was made by Mrs. Rennicke to accept the financial reports; motion was seconded by Mrs. Guarr. None Opposed.

Mrs. Guarr inquired about a special millage that was designated just for the Marked Tree Library. The County Clerk’s office doesn’t have any knowledge of any election that was held for this. Mrs. Guarr is going to get more information about when the election was held, and who the responsible party that placed it on the ballot.

Mr. Eckert reported that he has addressed the Poinsett County Judge about the proposal to merge with the Jonesboro Library system. He explained that the estimated $50,000.00 State Aid funds received yearly is sufficient enough to provide health insurance to the four full time Poinsett County employees.

Mrs. Hinton has served a partial 10 year term, serving 9 of those years due to being a replacement member. This term ends July 1, 2016. She has been an asset to the Library Board, and will be greatly missed. Her recommendation for replacement is, Dr. Jeannie Glover from Tyronza. Dr. Glover is retiring this year as a math specialist, and serves on the EPC school board. 

With no further business, Mrs. Guarr made the motion to adjourn, seconded by Mrs. Rennicke.

 

Poinsett County Library

Board of Trustees

August 11, 2016

The Poinsett County Library Board of Trustees met August 11, 2016 at the Jonesboro Public Library 4:30PM. In attendance were: Marolyn Guarr, Marked Tree; Judy Rennicke, Weiner: Linda Hinton, Tyronza; Cathy Hunt, Lepanto; Bart Faulkner, Harrisburg; David Eckert, Regional Library Director; and Angie Lacy, P.C.L.

 

The meeting was called to order by President Linda Hinton. A motion was made by Mrs. Hunt to accept the May 12, 2016 minutes, seconded by Mrs. Guarr. Motion carried.

The unemployment compensation is 100% reimbursable to the Dept. of Workforce Service for the fiscal year July to June for the total amount of benefits paid out.  We have received an itemized statement for the amount that is scheduled to be paid in 2017. The Library Board members request that we get the 2015 and 2016 itemized statements to be placed with the financial records.

Mrs. Hinton’s term has been extended for another year. The request was approved due to the possible merging of the libraries.

The financial reports for the second quarter were reviewed. Mrs. Rennicke made the motion to accept the reports, seconded by Mrs. Hunt.  None opposed.

Mrs. Guarr stated that the special millage that was designated for the Marked Tree Library could have been a city millage.  She is currently trying to find out some information about this.

Mr. Eckert presented the merging proposal to the Quorum Court meeting July 11, 2016. The Poinsett County Judge asked to give him some time to check with the County Attorneys and also, the Attorney General’s Office to make sure there are no problems with the merge. Due to the possible merge, the current CD, valued at, $31,108.40 includes interest; has been deposited into the regular library account.

The next meeting has been changed to Monday; October, 17, 2016. The meeting will be held at The Poinsett County Library in Harrisburg 4:30 PM.

With no other business, Mrs. Guarr made the motion to adjourn. Mrs. Rennicke seconded. Motion carried. 

 

 

Minutes

Poinsett County Library Board of Trustees

October 17, 2016

 

The Poinsett County Library Board of Trustees met Monday, October 17, 2016 at the Poinsett County Library in Harrisburg. Attending the meeting were David Eckert, Director Crowley Ridge Regional Library; Linda Hinton, Tyronza; Judy Rennicke, Weiner; Marolyn Guarr, Marked Tree; Cathy Hunt, Lepanto; Angie Lacy, PCL., Connie Jones, and Connie Harper, Poinsett County.

Mrs. Hinton called the meeting to order at 5:30 P.M. Mrs. Rennicke made the motion to accept the August 11, 2016 minutes, seconded by Ms. Guarr. Motion carried.

Connie Jones and Connie Harper; representing the County Clerk’s Office attended the meeting to explain the excessive amount of unemployment being charged to the library. As of October 12th the library has been billed $7,566.59. The unemployment benefits paid out to Tamala Ingram in 2015 was $5,575.00.  Mrs. Harper explained that unemployment compensation is 100% reimbursable to the Dept. of Workforce, basically this means, we pay dollar for dollar on what someone has drawn. She further explained,  that  if no other library employee draws any benefits, we will be refunded  $2,230.00 in January 2017, and if no one continues from that date, the library will be refunded the other amount $3,345.00 in 2018. This includes the advanced payment of $238.41 benefits paid out in 2014, applied on the 2015 budget.

The 3rd quarter reports were reviewed. Ms. Guarr made the motion to accept the financial reports, seconded by, Mrs. Hunt. None opposed.

The Marked Tree and Lepanto rental agreements are up for renewal. This is an annual contract, and can opt out, if funds are not available. Mrs. Hunt made the motion to accept the lease agreements for another year, seconded by Mrs. Guarr. Motion carried.

Due to the fact that the Poinsett Co. Library and Poinsett County have the same tax ID number, we now are required under the Obama Health Cart Act to provide insurance to the full time employees. According to the Health Act there are two ways to be fined, 1. If 95% or less of the employees are not provided Health Insurance; 2. For those employees that go through the exchange for Health coverage. For the 2017 proposed budget these two options should be carefully considered. One, to purchase health insurance at the County’s rate of $17,596.80, or increase the employee’s premium which would decrease the amount needed for budgeting. The other option would be for the Library Board of Trustees, to be responsible for paying the libraries bills, by applying for their own Tax ID number. This EIN number would recognize us as being a different entity than Poinsett County, and according to the IRS four employees would be under the required number that would exempt the library under the Health Care Act.

Mrs. Rennicke made the motion to accept the proposal of applying for the Tax ID; option B on page 18, with the exception of placing the recommended amount of unemployment compensation on line 1011 by the County in the amount of $3,345.00. Since the 2016 year hasn’t had any major expenses, request that the 4 librarians receive a $500.00 bonus at the end of the 2016 year, and another $500.00 bonus, if all goes well at the end of 2017. This motion was seconded by Ms. Guarr. Motion carried.

Mrs. Hunt made the motion to adjourn at 8PM, Mrs. Rennicke seconded. Motion carried.

Next scheduled meetings:

CRRL Thursday; November 10, 2016 at 5:15PM at Jonesboro

P.C.     Thursday; February 9 2017 at 5:30PM at Jonesboro